Optimise Your Mailroom Services

Jul 04, 2017 Robert McMullan Technology 0

Taking advantage of business mail services and cutting-edge technology has a hugely beneficial impact on efficiency and cost effectiveness in your mailroom and across office post services.

High volume smart franking machines combined with a Royal Mail discount of up to 20%, based on accuracy, make stamps and non-smart technology machines easy to forsake. As every penny counts, why cost your business more money for this essential overhead?

Business Mail

The comprehensive details about business mail services are on the Royal Mail website but in summary, this is a service designed for high volume users who have post runs which exceed 500 items and when eligibility requirements have been met a licence is attributed to the user.

The more that a client can do to prepare their mail so that it flows without hindrance through the postal network in terms of accuracy of addresses, including postcodes, sorting and Royal Mail machine readability, the greater the potential savings. For example, a 90% accuracy level offers a slightly lower discount than a 95% accuracy rate.

Leading office post services firms including IMS Franking in Aldermaston offer cost reduction consultancy alongside smart franking machines, other mailroom equipment and consumables. Management is via an online account and so whether it is 3a.m. or 3p.m. supplies and credit can be ordered or applied; perfect for businesses that don’t work a traditional 9-5 day.

Office post services companies offer…

Smart franking machine rental.
Smart franking machine purchase.
Letter inserters.
Letter openers.
Excel mail monitors.
Computer hardware and supplies.
Computer software.
Office stationery supplies.
Cleaning products and tools.

There’s a plethora of smart franking machines to meet budgets, Royal Mail criteria and business mail services.

IMS Franking features the SendPro 3000 for high volumes:

Processes up to 310 items per minute.
7kg weighing platform with 35kg optional.
Colour printing – perfect for marketing.
1200 dpi print quality.
15” Colour touchscreen operation.
Weigh on the way.
Dimensions on the way.
1000 cost centres, 3000 optional.

Mailroom services:

Hire or purchase mailroom devices.
Manage budgets effectively.
Optimise efficiency.
Smart franking machines are Royal Mail accredited.
Smart technology enabled franking machines permit VAT reclaim benefits.
Parcels, special delivery and sign on delivery items are handled on the business premises – No Post Office, no queues, no wasted time.
A professional image on mail items.
Trackable mail via 2d barcodes.
Online visibility of smart machine processed mail that has an error on it.
Accurate and thorough reporting tools.
Smart franking machines calculate costs and VAT for you.
Compare couriers/Royal Mail on one device.
Business mail services, for high volume customers.
Free marketing via smart franking machines.
Mailroom equipment opens post much faster than humans.
Inserts letters in to envelopes swiftly and always accurately.
Use cutting edge technology that will handle future innovations from Royal Mail.
Current machines can absorb an increase in usage.

Royal Mail wants to reward customers for making processes smoother, quicker and positive for all, this is why smart technology and business mail services combine to make an unbeatable package.